When setting credit limits, departments should always err on the side of less is better. That said, it takes a lot of processing energy to make changes in the P-Card accounts. Cardholders and their supervisors/approvers should be thoughtful in setting credit limits and determine a rational amount that works for their department.
Some departments may have a specific person that purchases equipment or supplies at larger dollar amounts. In this case, it may be prudent for that person to have a larger credit threshold. Questions regarding credit amounts can be directed to your P-Card administrator.
Credit limits can be adjusted at the request of cardholders and can be set to temporary, if necessary. However, before any change can be made, an authorization from the approver/supervisor must be received by the P-Card administrator.
In order to request a change to a cardholder's credit limit, please follow these steps:
- The cardholder signs the Account Maintenance Form, noting their
- Reed email address and ID number;
- current credit limit;
- new credit amount;
- if this is a temporary increase, the date at which the change should end.
- Please have the supervisor/card approver approve and sign the Account Maintenance Form.
- Once complete, send the form to pcard@reed.edu.